Are the old versions of protocols or datasheet maintained? |
All version approved are stored
in the system, you can trace every document
produced a re-build |
| Can I export
documents produced? |
All documents can
be exported in the common used format like PDF, DOC, RTF. Once
exported the document become
"Static" |
| Can I insert images
in the template and or in the final document? |
Yes, if you insert
an image in the template you will have the same image in the any
document you produce starting from that template,
if you insert an image in a final document, it
will be available only in that document once |
Can I rename documents produced? |
You can decide the naming
policy of all document produced and this is the
standard way to treat naming. Of course once exported
you use the document as a standard file, so
you can rename and also editing it, but in
this way you loose the propriety to manage text
modification and to trace them |
How can I compose a text in a template or directly in a specific datasheet or protocol?
|
There are different ways: 1) Type text
using the built-in editor 2)
Copy and paste from different sources and then odify adding
"variable values" and fixing text |
| How can I distinguish
document versions? |
BioDataSheet assign
a incremental version number every time a document is
approved so "officially published". All this
version number are published, traceable and available for
re-editing and re-publishing |
| I have to produce
C.A.
(Certificate of analysis) mayI use
BioDataSheet? |
Yes, BioDataSheet
is suitable to produce, trace, and publish also Certificate of
analysis |
| How can I link
produced document to my website database? |
Depending on the
name policy you can automatically link the protocol
files published in your website, e.g. naming document starting with [product code]_[language].PDF
you have the key to write into your web-database
where it has to link the files. Moreover BioDataSheet can produce a link table, where you have a simple
excel or database file that tells you where files
can be linked |
| I have all
distributor names in my protocols and one of them is changed; now I've
to change in all document published the details
for that country; how can I do it? |
It's very simple.
Browse the administration section, search for the text to change
(Distributor name and contact etc), approve the
changes and reproduce all document with the last version. Re-Publish documents using the FTP
built-in services into your website. It's a 30 minutes
work, no matter how many protocol you have |
A system crash has corrupted the
database, how can I restore my data? |
An automatic backup is stored
every day, so what you can loose is the work of
the same day of the crash. Please be careful to
store backup data on different machine/server so you
do not risk to loose all your previous work |
Can BioDataSheet be personalized for my company? |
Specific version can be produced if
feature requested are compatible with
the general concept of the application, please make
your request to info@biodatasheet.com |
| Can I change
something specific in ALL document already published and
distributed? |
Once you have
publish a document, it is static and not anymore in the database,
otherwise, the data used to compose it are still in
the database. You can in this case browse the
document data, change what you want to change and re-publish the
relevant modification with
automatically notification to all people have to know it. |
Can I delete a user easy because he/she left the company? |
If you have settled BioDataSheet in
your intranet there are no problems because
he/she must access inside your intranet with the credentials,
if you published on |
| Can I import data I
have in a database? |
Yes, the data can
be imported once a specific template(s) is ready to accept
data, but this is a custom order, it can not be
done by you but must be ordered to the software
house |
| Can I import the
documents I have? |
No, Biodatasheet
use a dynamic approach for creating document, so you can
copy and past the relevant section in a template
or in a single protocol and then use these information
for future protocol but you can not import single
document in Biodatasheet |
Can I produce a datasheet in different languages as for IVD guide lines? |
Yes a template can be composed foresee
different language and when you produce a
final protocol or datasheet you have to define
the language; otherwise there not automatic
translation or other feature that help to trace
modification made in one language in comparison with
others. |
Can I produce a document using a different company logo and or different
company data? |
The templates join a
"Supertemplate" that define the Company basic data. If you create more then
one "Super-Template" you
can also create the same protocol for different
companies, so for OEM purpose you create in one shot
many protocols; depending on the template they
can be identical or very different, but they are
using the same data. |
| Can I re-publish all
documents I have in BioDataSheet? |
Yes, a specific
function "REPRODUCE ALL" is available |
| Can I transfer on a
new server Biodatasheet application? |
Yes you can do it,
it's suggested that an IT manager or a competent person do it. Documentation
"how to transfer" is available
on request and a extended agreement must be signed to
avoid software piracy |
| Can I use
Biodatasheet over Internet? |
Yes, if the system
in published in Internet (you have to choose) all authorized people can use Biodatasheet from all over the
word |
How can I trace the document
version? |
BioDataSheet assign a different
version every time the document is modified and
approved by the supervisor. The previous
version are kept so you can trace and recover them if necessary. When the version changes, you can decide
to notify to mailing list subscriber that the document is changed
and they have to update it |
How long I need to learn BioDataSheet use? |
Biodatasheet is very simple and user
friendly. Create a Template > Define Variable content> Produce your documents >
distribute them |
| I have a new user to
set-up in BioDataSheet, need I assistance? |
Depending on the
license term you have bought, if you can add a new user (version
No-LIMIT) the procedure is very simple:
define the login and the password in the administration
level and communicate the access data to
the new user. |
I have to produce IVD (In Vitro Diagnostic)document. There is a standard procedure to do it? |
The template must be composed
following the IVD guidelines. An internal
guideline has been produced and it is available for consulting,
otherwise it is provided without any warranty.
The standard images to use in a IVD document are provided in the BioDataSheet, again without any
warranty; all documents must be controlled
and approved by competent personnel |
I have to produce RICH document. There is a standard procedure to do it? |
The template must be composed
following the RICH guidelines. An internal guideline has been
produced and it is available for consulting,
otherwise it is provided without any warranty.
The standard images to use in a RICH document are provided in
the BioDataSheet, again without any
warranty; all documents must be controlled
and approved by competent personnel |
Is Biodatasheet multi-languages? |
Yes, you can translate many part of
the software and have Biodatasheet in your
language |
| Is BioDataSheet
protected in some way? |
Biodatasheet has
many protection features. All documents before they can be
released must be approved with a MASTER Password
and all user are recognised automatically when they login in
the system |
Is the license I buy multi-company? |
No, only one company can use
Biodatasheet to produce documents, by the way
you can produce documents for other companies
e.g. companies buy product in OEM you produce. You can not use
this software as "document
agency" to produce protocols as a service for many
companies |
Must I have a Internet web server to use Biodatasheet? |
No, it's necessary only if you decide
to publish the application on Internet to let
it use from any location. It can be used on the
intranet under the same security level |
| The person who worked
until yesterday on protocol has left, now I've to rebuilt all pending
situations and teach a new person. Can
Biodatasheet help me? |
Sure, all document
are stored in a database, there are comment on the template
fields used and they help in rebuilding all pending.
Moreover, if a document is not finish is
listed in the "pending section", and choosing a
pending document you can see what is still pending
inside the document chapter per chapter. Save you
knowledge, it's pure cash! |
Why have I mailing lists inside
BioDataSheet? |
You can subscribe people to
different mailing list naming different mailing list; one can be for
customer, one for distributor, one for internal use… no limit in mailing list
definition. Once a document is ready to
publish and approved, you can decide to notify
mailing list subscriber the document is ready and
Biodatasheet will send emails to all people
subscribed. |
| Once I created a
template, can I change it? |
Yes, all templates
can be modified and the datasheet derived from the
template can be re-created |
| Template number is
limited? |
No, you can create
how many templates as you like |
The standard text in the template can be changed? |
yes, when you start to compose a
specific datasheet or protocol you can
maintain all data stored in the template
including the variable values or decide to use a complete new
texts, with the limit of the number and type of chapter defined in
the template chosen |
Variable values in the template are limited? |
No, you can create as many
"variable values" as you need |
| What a "variable
value" is? |
A variable value is
part of the template and it defines a text or numeric or alphanumeric value. It
is part of the "standard text" in a chapter
in the template and it must be defined with a desired name. The variable value will be
substituted during the datasheet creating. Example: in
the template I define a variable with name
"CODE" and I write: "The product with
"CODE" has a concentration of:...". When I use the
template to compose a new datasheet, I will be asked to
declare the variable "CODE"; declaring it
as "A2145BB" in the final datasheet I'll obtain
automatically: "The product with A2145BB has a concentration
of:. There are no limit in the variable numbers that can be defined
in the templates |
What a template is? |
A template is a model for the
datasheet you have to create. In this model you can
define chapters, chapter titles, standard text
in each chapter, variable values. All this it is
used and ready when you have to create a new
datasheet for a particular product |
